The full time Front Office Coordinator/ Administrative Assistant performs a variety of office duties and assisting the project managers. This position will support purchasing, receivables, travel, file management, and provide support for human resource functions. Must be a team player with the ability to work independently, be well versed with Microsoft Office and apply judgement with respect to communications and confidentiality. The position must have a willingness to learn and meet deadlines and have a pleasant demeanor.
Front Office Coordinator/Administrative Assistant Responsibilities:
Answer phone, greet customers, route calls to appropriate staff
Process accounts payable, receivables and invoicing ensuring timeless and accuracy of information
Prepare accurate bank reconciliations
Assist with data entry, filing, and other clerical tasks to maintain an organized work flow and access to information
Maintain office equipment and maintain office supplies, (order as appropriate)
Make travel arrangements for executives & project managers
Conduct research, compile data and prepare reports
Enforce and ensure adherence to administrative processes, practices and operations so that a consistent standard of support is delivered
Front Office Coordinator/ Administrative Assistant Requirements:
Previous experience in office administration or other related fields.
Must be able to use Microsoft Outlook, Word, PowerPoint, and Excel, as well as web-based database programs and the Internet.
Knowledge in QuickBooks
Ability to give full attention to what people are saying, and actively look for ways to help people
Ability to adjust actions in relation to others’ actions, and to manage one’s own time and time to others.
Problem solving and critical thinking skills
Teamwork and collaboration skills
Excellent organizational skills & constant attention to detail
Ability to be resourceful and proactive in dealing with issues that may arise
Ability to handle confidential information
J. Thor Productions, Inc. offers a comprehensive benefit package to meet the needs of our employees. Our benefits include medical, dental, vision, simple IRA, PTO, and paid holidays.
If you would like to join a growing company that attracts, motivates, retains and rewards employees, apply today. Please send all resumes to firstname.lastname@example.org.