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J. Thor Productions, Inc. is hiring for a Front Office Coordinator/Administrative Assistant

September 13, 2018

The full time Front Office Coordinator/ Administrative Assistant performs a variety of office duties and assisting the project managers. This position will support purchasing, receivables, travel, file management, and provide support for human resource functions. Must be a team player with the ability to work independently, be well versed with Microsoft Office and apply judgement with respect to communications and confidentiality. The position must have a willingness to learn and meet deadlines and have a pleasant demeanor.

Front Office Coordinator/Administrative Assistant Responsibilities:

  • Answer phone, greet customers, route calls to appropriate staff

  • Process accounts payable, receivables and invoicing ensuring timeless and accuracy of information

  • Prepare accurate bank reconciliations

  • Assist with data entry, filing, and other clerical tasks to maintain an organized work flow and access to information

  • Maintain office equipment and maintain office supplies, (order as appropriate)

  • Make travel arrangements for executives & project managers

  • Conduct research, compile data and prepare reports

  • Enforce and ensure adherence to administrative processes, practices and operations so that a consistent standard of support is delivered


Front Office Coordinator/ Administrative Assistant Requirements:

  • Previous experience in office administration or other related fields.

  • Must be able to use Microsoft Outlook, Word, PowerPoint, and Excel, as well as web-based database programs and the Internet.

  • Knowledge in QuickBooks

  • Ability to give full attention to what people are saying, and actively look for ways to help people

  • Ability to adjust actions in relation to others’ actions, and to manage one’s own time and time to others.

  • Problem solving and critical thinking skills

  • Teamwork and collaboration skills

  • Excellent organizational skills & constant attention to detail

  • Ability to be resourceful and proactive in dealing with issues that may arise

  • Ability to handle confidential information



J. Thor Productions, Inc. offers a comprehensive benefit package to meet the needs of our employees. Our benefits include medical, dental, vision, simple IRA, PTO, and paid holidays.



If you would like to join a growing company that attracts, motivates, retains and rewards employees, apply today. Please send all resumes to kgogolen@jthor.com


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